This privacy statement explains ArtAscent privacy practices concerning its Services.

This Privacy Policy will provide detailed information on when and why we collect your Personal Data, how we use it, the limited conditions under which we may disclose it to others and how we keep it secure. By using the Services you acknowledge your consent to the practices described herein.

We may revise this Privacy Policy from time to time to reflect changes to our business, the Services, or applicable laws. This policy is effective July 11, 2018.

Personal Data we collect

We may collect Personal Data for the following reasons:

  • To provide and maintain the Services, including to:
    • facilitate and process Call Application submissions;
    • match your Call Application with your PayPal payment;
    • write an artist/writer profile article about you if you are selected;
    • promote your artwork/writing and our magazine in our social media and marketing;
    • deliver the newsletter if you have signed up for it;
    • communicate with you about your Call Application, the Services, or ArtAscent.
  • To communicate with you about changes in our Service.
  • To manage our business needs, such as monitoring, analyzing, and improving the Services’ performance and functionality.
  • To detect, prevent and address technical and security issues.
  • To comply with our obligations, including to comply with all applicable laws and regulations.
  • To respond to your requests and provide customer support.

The amount and type of information that we gather depends on the nature of the interaction. In general, we do not intentionally collect sensitive Personal Data (i.e. financial, health or racial data). The following Services features require you to supply Personal Data:

  • Applying to calls for entry – If you wish to submit a Call Application, we request information, such as your name, email address, website address, country, bio summary, images/stories, image/story information. Your information may published in the ArtAscent magazine, website artist directory, social spaces and other ArtAscent marketing (see Terms for more usage details).
  • Themed call application payments – ArtAscent retrieves your PayPal account name, email address and amount paid from PayPal in order to verify that you have completed payment. ArtAscent does not access, process or store your financial information, which is handled by a third-party payment processor, PayPal.
  • Subscribing to newsletters – The ArtAscent newsletter is our principal method of notifying everyone of new calls for entries, upcoming deadlines, finalists, events, opportunities and offers and other important information. If you would like to get this notification, you can provide your name and email address and opt in to receiving ArtAscent email announcements. If at any time you wish to stop receiving these emails, you can opt out by clicking on the manage subscriptions link at the bottom of the email to update your communication preferences.
  • Purchasing/downloading magazines – The ArtAscent magazine showcases selected artists and writers and is available for purchase/download. ArtAscent does not access, process or store your financial information, which is handled by a third-party payment processor, MagCloud/Blurb.
  • Supplying testimonials – We might contact you with a request to provide information that would appear, as a testimonial or case study, on our website and in our marketing communications. In this case, we would seek explicit, written consent to use this information.
  • Communicating with us – We may collect additional information from or about you when you communicate with us or respond to a survey.

Disclosing or sharing Personal Data

We will not rent or sell your Personal Data to others.

ArtAscent shares the information it collects about you in the following ways:

  • Agents, Consultants and Service Providers – We may share your Personal Data with third parties for the purpose of providing the Services to you. These contracted individuals or companies may assist with Call Application processing, magazine production, website updates, marketing support, content delivery, email, hosting, analytics, payment processing, providing sales leads, and customer support. When we employ another company to perform a function of this nature, we only provide them with the information that they need to perform their specific function. These companies are not permitted to use any Personal Data that we share with them for any other purpose aside from providing services to us.
  • Advertising – Based on cookies and other tracking devices, we may work with advertising companies to display ads that may be of interest to you.
  • Business Transactions – To provide information to a third party in the event of any disposition of all or any portion of our business (i.e. reorganization, sale, or assignment).
  • Aggregated or De-identified Data – We may disclose or use aggregated or de-identified information with third-party providers for research purposes relating to our Services.
  • As Required by Law or Similar Investigations – To comply with legal obligations or investigate potential legal violations. ArtAscent may be required to share personal data in response to lawful requests from public authorities including to meet national security and/or law enforcement requirements.
  • Safety – We may disclose your information to protect and defend the safety of ArtAscent in connection with investigating and preventing fraud or security issues.
  • Consent – ArtAscent may share your information with your consent.


The Service may link to third-party services, like a business’s or an artist’s URL. Except as set forth herein, we do not share your personal information with them, and are not responsible for their privacy practices. We suggest you read the privacy policies on or applicable to all such third-party services.


When you leave a comment on our website we collect the data shown in the comments form, and also your IP address and browser user agent string to help spam detection. An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. After approval of your comment, your profile picture is visible to the public in the context of your comment. View the Gravatar privacy policy.

Cookies and tracking technologies


A cookie is a small text file that is placed on a computer or other device and is used to identify the user or device and to collect information. Cookies are typically assigned to one of four categories, depending on their function and intended purpose: strictly necessary cookies, performance cookies, functional cookies, and cookies for targeting and advertising purposes. You can find more information about cookies at and

ArtAscent through our website and our third-party providers sets and uses cookies to store and manage user preferences, deliver targeted advertising, enable content, gather analytic and usage data, to mitigate potential fraud and generally improve your user experience. We collect information such as your web request, Internet Protocol (“IP”) address, browser type, referring / exit pages and URLs, number of clicks and how you interact with links on the Service, domain names, landing pages, pages viewed, and other such information. The cookies we use are:

  • _gat, _gid and _ga by Google Universal Analytics for performance
  • cookies by AdSense for online advertising

You are free to block, delete, or disable cookies if your device permits so. You can manage your cookies and your cookie preferences in your browser or device settings. However, some features of our Services may not function properly if the ability to accept cookies is disabled.

Social network widgets

Our website and newsletters have buttons or icons provided by third-party social media providers (i.e. Facebook, Twitter, Pinterest and Instagram) that allow you to interact with those social media services when you interact with our Services. Those social widgets may collect browsing data, including through cookies and similar technologies, which may be received by the third party that provided the widget, and are controlled by those third-parties. Please review the privacy policy and privacy settings of the applicable social media property before using such features on our Service.

Third-party websites, services and app integrations

This Privacy Policy applies only to our Services. The Services may contain links to other websites not operated or controlled by us. The policies and procedures described here do not apply to websites or other services that ArtAscent does not operate or control. These other websites or services may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website. If you provide personal data directly to our affiliates, distributors or suppliers, the terms of their respective privacy policies will apply to such disclosures. You should carefully review the privacy policies of the affiliate partner, distributor or supplier prior to providing personal data to such third parties.

For more information, please see Cookies and Technical Information.

Your data rights and choices

You have choices when it comes to the privacy practices and communications described in this Privacy Policy. Many of your choices may be explained at the time you sign up for or use one of our Services or in the context of your use of our Services. You may be provided with instructions and prompts within the experiences as you navigate the Services. You may also choose to enable the below options, but doing so may prevent you from using our Services or many of the core features and functions available on the website.

  • Personal Data – You may decline to provide Personal Data when it is requested by ArtAscent but certain Services or all of the Services may be unavailable to you. You have certain rights in respect of your Personal Data. In particular, you have a right of access, correction, and to be forgotten. If you wish to exercise these rights, please contact us. Understand that sometimes we have to have your data in order to interact with you, and so exercising some or all of these rights might impact your ability to use our Services.
  • Device-level information – The device you use to access the Services may collect information about you, including User usage data that ArtAscent may then collect and use. For information about your ability to restrict the collection and use of such information, please use the settings available in the device.
  • Opt out of newsletter communications – You will only be subscribed to our newsletter when you request a subscription. You may opt out by following the link at the bottom of each newsletter you receive.
  • Limit or block cookies and other technologies – Certain browsers may be configured to notify you when you receive cookies, or allow you to restrict or disable certain cookies. You can control how websites use cookies by changing your cookie settings. To learn more, please visit:

Various third parties provide browser plug-ins and apps that can help provide you information on, and limit or block, third-party cookies, web beacons, and some JavaScript-based technologies. We cannot vouch for the efficacy of a particular third-party product, but to learn about popular products that provide these privacy enhancements, you can consider AdBlock Plus or Ghostery.

Location of Personal Data

We are a business located in Canada. When we store your data, it is stored in Canada and the United States, locations outside of our direct control (for instance, on hosting servers and clouds). Data we collect may be routed or transferred internationally by us or by our business partners during the course of providing products and services to you and others.

Retention and deletion of Personal Data

ArtAscent stores Call Application data for at least two years, and content in the magazine issues for as long as that magazine issue is available for purchase/download/viewing. ArtAscent does not provide membership accounts in which Personal Data resides. When ArtAscent no longer has a legitimate business need to process your information, or no longer has a need to keep your Personal Data for any legal, tax, or regulatory reason, (generally seven years) we will either delete or anonymize your Personal Data.

Protection of Personal Data

ArtAscent takes all reasonable steps to protect information received from you from loss, misuse or unauthorized access, disclosure, alteration, and/or destruction. We maintain technical, physical, and administrative safeguards to secure your information, and we use industry standard Secure Socket Layer (SSL) encryption for your data that is transferred over the internet. A third-party security service monitors for malware to further help safeguard data. We do not process any credit card information. Despite its use of encryption, ArtAscent cannot guarantee any method of transmission of information over the internet is 100% secure. We are not responsible for protecting any Personal Data that we share with a third-party based on an account connection that you have authorized.


The Services are not directed to children under the age of majority. Our Call Applications are for people 18+ years of age. We do not knowingly collect information, including Personal Data, from minors or other individuals who are not legally able to use our Services. If we obtain actual knowledge that we have collected Personal Data from a minor, we will promptly delete it, unless we are legally obligated to retain such data. Contact us if you believe that we have mistakenly or unintentionally collected information from a minor.

International data transfers

Our operations are supported by a network of computers, cloud-based servers, and other infrastructure and information technology, including, but not limited to, third-party service providers. We and our third-party service providers store and Process your Personal Data outside of Canada, in the United States of America and elsewhere in the world. By using our Services, you consent to your Personal Data being transferred to other countries, including countries that have different data protection rules than your country. We do not represent that our Services are appropriate or available in any particular jurisdiction.

Contact us

You may contact us at if you have general questions about our Privacy Policy and practices or questions/requests about your Personal Data.



Services is the website.

Call Applications

Call Applications include ArtAscent calls for artists and calls for writers. Selected applicants are usually exhibited online, published and promoted.

Personal Data

Personal Data includes individual information by which you as a natural person are or can be identified.