ArtAscent values your involvement with us and is committed to maintaining the confidence of our website visitors and creative community

This privacy statement explains ArtAscent privacy practices concerning its Services.

This Privacy Policy will provide detailed information on when and why we collect your Personal Data, how we use it, the limited conditions under which we may disclose it to others and how we keep it secure. By using the Services you acknowledge your consent to the practices described herein.

We may revise this Privacy Policy from time to time to reflect changes to our business, the Services, or applicable laws. This policy is effective July 11, 2018.

Personal Data we collect

We may collect Personal Data for the following reasons:

  • To provide and maintain the Services, including to:
    • facilitate and process Call Application submissions;
    • match your Call Application with your PayPal payment;
    • write an artist/writer profile article about you if you are selected;
    • promote your artwork/writing and our magazine in our social media and marketing;
    • deliver the newsletter if you have signed up for it;
    • communicate with you about your Call Application, the Services, or ArtAscent.
  • To communicate with you about changes in our Service.
  • To manage our business needs, such as monitoring, analyzing, and improving the Services’ performance and functionality.
  • To detect, prevent and address technical and security issues.
  • To comply with our obligations, including to comply with all applicable laws and regulations.
  • To respond to your requests and provide customer support.

The amount and type of information that we gather depends on the nature of the interaction. In general, we do not intentionally collect sensitive Personal Data (i.e. financial, health or racial data). The following Services features require you to supply Personal Data:

  • Applying to calls for entry – If you wish to submit a Call Application, we request information, such as your name, email address, website address, country, bio summary, images/stories, image/story information. Your information may published in the ArtAscent magazine, website artist directory, social spaces and other ArtAscent marketing (see Terms for more usage details). https://www.artascent.com/terms/
  • Themed call application payments – ArtAscent retrieves your PayPal account name, email address and amount paid from PayPal in order to verify that you have completed payment. ArtAscent does not access, process or store your financial information, which is handled by a third-party payment processor, PayPal.
  • Subscribing to newsletters – The ArtAscent newsletter is our principle method of notifying everyone of new calls for entries, upcoming deadlines, finalists, events, opportunities and offers and other important information. If you would like to this notification, you can provide your name and email address and opt in to receiving ArtAscent email announcements. If at any time you wish to stop receiving these emails, you can opt out by clicking on the manage subscriptions link at the bottom of the email to update your communication preferences.
  • Purchasing/downloading magazines – The ArtAscent magazine showcases selected artists and writers and is available for purchase/download. ArtAscent does not access, process or store your financial information, which is handled by a third-party payment processor, MagCloud/Blurb.
  • Supplying testimonials – We might contact you with a request to provide information that would appear, as a testimonial or case study, on our website and in our marketing communications. In this case, we would seek explicit, written consent to use this information.
  • Communicating with us – We may collect additional information from or about you when you communicate with us or respond to a survey.

Disclosing or sharing Personal Data

We will not rent or sell your Personal Data to others.

ArtAscent shares the information it collects about you in the following ways:

  • Agents, Consultants and Service Providers – We may share your Personal Data with third parties for the purpose of providing the Services to you. These contracted individuals or companies may assist with Call Application processing, magazine production, website updates, marketing support, content delivery, email, hosting, analytics, payment processing, providing sales leads, and customer support. When we employ another company to perform a function of this nature, we only provide them with the information that they need to perform their specific function. These companies are not permitted to use any Personal Data that we share with them for any other purpose aside from providing services to us.
  • Advertising – Based on the cookies and other tracking devices, we may work with advertising companies to display ads that may be of interest to you.
  • Business Transactions – To provide information to a third party in the event of any disposition of all or any portion of our business (i.e. reorganization, sale, or assignment).
  • Aggregated or De-identified Data – We may disclose or use aggregated or de-identified information with third-party providers for research purposes relating to our Services.
  • As Required by Law or Similar Investigations – To comply with legal obligations or investigate potential legal violations. ArtAscent may be required to share personal data in response to lawful requests from public authorities including to meet national security and/or law enforcement requirements.
  • Safety – We may disclose your information to protect and defend the safety of ArtAscent in connection with investigating and preventing fraud or security issues.
  • Consent – ArtAscent may share your information with your consent.

Links

The Service may link to third-party services, like a business’s or an artist’s URL. Except as set forth herein, we do not share your personal information with them, and are not responsible for their privacy practices. We suggest you read the privacy policies on or applicable to all such third-party services.

Comments

When you leave a comment on our website we collect the data shown in the comments form, and also your IP address and browser user agent string to help spam detection. An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. After approval of your comment, your profile picture is visible to the public in the context of your comment. View the Gravatar privacy policy.

Cookies and tracking technologies

Cookies

A cookie is a small text file that is placed on a computer or other device and is used to identify the user or device and to collect information. Cookies are typically assigned to one of four categories, depending on their function and intended purpose: strictly necessary cookies, performance cookies, functional cookies, and cookies for targeting and advertising purposes. You can find more information about cookies at www.allaboutcookies.org and www.youronlinechoices.eu.

ArtAscent through our website and our third-party providers sets and uses cookies to store and manage user preferences, deliver targeted advertising, enable content, gather analytic and usage data, to mitigate potential fraud and generally improve your user experience. We collect information such as your web request, Internet Protocol (“IP”) address, browser type, referring / exit pages and URLs, number of clicks and how you interact with links on the Service, domain names, landing pages, pages viewed, and other such information. The cookies we use are:

  •  _gat, _gid and _ga by Google Universal Analytics for performance
  • cookies by AdSense for online advertising

You are free to block, delete, or disable cookies if your device permits so. You can manage your cookies and your cookie preferences in your browser or device settings. However, some features of our Services may not function properly if the ability to accept cookies is disabled.

Social network widgets

Our website and newsletters have buttons or icons provided by third-party social media providers (i.e. Facebook, Twitter, Pinterest and Instagram) that allow you to interact with those social media services when you interact with our Services. Those social widgets may collect browsing data, including through cookies and similar technologies, which may be received by the third party that provided the widget, and are controlled by those third-parties. Please review the privacy policy and privacy settings of the applicable social media property before using such features on our Service.

Third-party websites, services and app integrations

This Privacy Policy applies only to our Services. The Services may contain links to other websites not operated or controlled by us. The policies and procedures described here do not apply to websites or other services that ArtAscent does not operate or control. These other websites or services may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website. If you provide personal data directly to our affiliates, distributors or suppliers, the terms of their respective privacy policies will apply to such disclosures. You should carefully review the privacy policies of the affiliate partner, distributor or supplier prior to providing personal data to such third parties.

MagCloud/Blurb, Inc.

Payment Processor, Printer and Distributor
http://www.blurb.com/privacy
When you purchase and download magazine issues, your financial and shipping information is handled by a third-party payment processor and distributor, Blurb. The ArtAscent website does not store financial or shipping information nor process financial transactions when you download and/or purchase magazine issues. That information is provided directly by you to Blurb, via your Blurb account, whose use of your personal information is governed by its privacy policy.

PayPal

Payment Processor
https://www.paypal.com/us/webapps/mpp/ua/privacy-full
ArtAscent does not collect or store your payment card details. That information is provided directly to PayPal whose use of your personal information is governed by its privacy policy. PayPal adheres to the standards set by PCI-DSS as managed by the PCI Security Standards Council, which is a joint effort of brands like Visa, Mastercard, American Express and Discover. PCI-DSS requirements help ensure the secure handling of payment information.

iContact, LLC

Newsletter Platform
https://www.icontact.com/legal/privacy
By subscribing to our newsletter, you agree to the receipt of the newsletter and the procedures described. We do this in the pursuit of our legitimate interest of the delivery of our Services and the marketing our business.

The registration for our newsletter is handled through an opt-in procedure.In order to register for the newsletter, we only need a first name and an email address.

The newsletter is sent by means of iContact, a newsletter platform.The registrations for the newsletter are recorded in order to prove the accurate registration process according to legal requirements. Furthermore changes to the data stored by iContact are being recorded. The email addresses of our newsletter recipients, as well as further data described in the context of this information, are being stored on the servers of iContact. iContact uses this information to send out and evaluate the newsletters on our behalf. In addition, iContact can use this data to optimize or improve its own services, i.e. for the technical optimization of the dispatch and the presentation of the newsletter or for economic purposes in order to determine from which countries the recipients come from. However, iContact does not use the data of our newsletter recipients to contact them independently or transfer data to third parties. iContact and its partners use cookies or similar technologies to analyze trends, administer the website, track users’ movements around the website, and to gather demographic information about our user base as a whole to provide our services. You can control the use of cookies at the individual browser level, but if you choose to disable cookies, it may limit your use of certain features or functions in our Services.

There are cases where we direct the newsletter recipients to the iContact websites. For example, our newsletters contain a link with which the newsletter recipients can access the newsletters online (for example in the case of display problems in the email program). Furthermore, newsletter recipients can subsequently change their data (like their email address).

You may terminate the receipt of our newsletter at any time, which means revoke your consent. You will find a link to unsubscribe from our newsletter at the bottom of each newsletter.

Facebook, Inc.

Online Advertising, Social Media
https://www.facebook.com/about/privacy
In our online services, we have included a “Like” Facebook plugin (for example, “Like”, “Share”). For your privacy, we have the widget set up to require you to click/accept to load. This means that only after you have given consent will your browser establish a direct connection to Facebook’s servers from where the plugin is loaded. View a summary of all Facebook plugins. For more information on your rights and on how Facebook is recording and processing data, please see Facebook’s privacy policy.

Google, Inc.

Analytics, Online Advertising, Cloud Drive Integration, Authentication Provider
https://policies.google.com/privacy

Google Analytics
We use Google Analytics for the purposes of the adequate design and continuous optimization of our Services. Google Analytics works with cookies and creates pseudomonysed usage profiles, which enable an analysis of your use of our Services. Information stored in such cookies (such as browser type/version, operating system used, referrer URL, Hostname of the accessing computer, time of server request) are usually transmitted to and stored on Google’s servers in the USA. We do this in the pursuit of our legitimate interests of better understanding how our Services are used and to report aggregated usage statistics. Due to the activation of the IP anonymization (IP masking), Google will truncate and therefore anonymize the IP address of your device within the European Union or the European Economic Area.

Google AdSense
On some of our website pages, AdSense ads will display. AdSense will show personalized ads outside of the EU, and non-personalized ads inside the EU. Google AdSense ads use cookies to allow for frequency capping, aggregated ad reporting, and to combat fraud and abuse. Personalized ads also use cookies for ad personalization.

View information about how Google uses your information.

iThemes Security

Security Logs
https://ithemes.com/privacy-policy/
The IP address of visitors, user ID of logged in users, and username of login attempts are conditionally logged to check for malicious activity and to protect the website from specific kinds of attacks. Examples of conditions when logging occurs include login attempts, log out requests, requests for suspicious URLs, changes to website content, and password updates. Security logs are retained for 120 days.

This website is scanned for potential malware and vulnerabilities by Sucuri’s SiteCheck. We do not send personal information to Sucuri; however, Sucuri could find personal information posted publicly (such as in comments) during their scan. For more details, please see Sucuri’s privacy policy.

This website is part of a network of websites that protect against distributed brute force attacks. To enable this protection, the IP address of visitors attempting to log into the website is shared with a service provided by ithemes.com.

Akismet

Antispam Service
https://automattic.com/privacy/
Akismet, a service of Automattic, collects information about visitors who comment on websites that use its Akismet anti-spam service. The information it collects depends on how the User sets up Akismet for the website, but typically includes the commenter’s IP address, user agent, referrer, and website URL (along with other information directly provided by the commenter such as their name, username, email address, and the comment itself).

Other relevant privacy policies
DropBox

Cloud Drive
https://dropbox.com

Amazon.com, Inc.

Cloud Storage Services
https://aws.amazon.com/

Instagram

Online Advertising, Social Media
https://help.instagram.com/581066165581870

Twitter

Online Advertising, Social Media
https://twitter.com/en/privacy

Pinterest

Online Advertising, Social Media
https://policy.pinterest.com/en/privacy-policy

Your data rights and choices

You have choices when it comes to the privacy practices and communications described in this Privacy Policy. Many of your choices may be explained at the time you sign up for or use one of our Services or in the context of your use of our Services. You may be provided with instructions and prompts within the experiences as you navigate the Services. You may also choose to enable the below options, but doing so may prevent you from using our Services or many of the core features and functions available on the website.

  • Personal Data – You may decline to provide Personal Data when it is requested by ArtAscent but certain Services or all of the Services may be unavailable to you. You have certain rights in respect of your Personal Data. In particular, you have a right of access, correction, and to be forgotten. If you wish to exercise these rights, please contact us. Understand that sometimes we have to have your data in order to interact with you, and so exercising some or all of these rights might impact your ability to use our Services.
  • Device-level information – The device you use to access the Services may collect information about you, including User usage data that ArtAscent may then collect and use. For information about your ability to restrict the collection and use of such information, please use the settings available in the device.
  • Opt out of newsletter communications – You will only be subscribed to our newsletter when you request a subscription. You may opt out by following the link at the bottom of each newsletter you receive.
  • Limit or block cookies and other technologies – Certain browsers may be configured to notify you when you receive cookies, or allow you to restrict or disable certain cookies. You can control how websites use cookies by changing your cookie settings. To learn more, please visit:

Various third parties provide browser plug-ins and apps that can help provide you information on, and limit or block, third-party cookies, web beacons, and some JavaScript-based technologies. We cannot vouch for the efficacy of a particular third-party product, but to learn about popular products that provide these privacy enhancements, you can consider AdBlock Plus or Ghostery.

Location of Personal Data

We are a business located in Canada. When we store your data, it is stored in Canada and the United States, locations outside of our direct control (for instance, on hosting servers and clouds). Data we collect may be routed or transferred internationally by us or by our business partners during the course of providing products and services to you and others.

Retention and deletion of Personal Data

ArtAscent stores Call Application data for at least two years, and content in the magazine issues for as long as that magazine issue is available for purchase/download/viewing. ArtAscent does not provide membership accounts in which Personal Data resides. When ArtAscent no longer has a legitimate business need to process your information, or no longer has a need to keep your Personal Data for any legal, tax, or regulatory reason, (generally seven years) we will either delete or anonymize your Personal Data.

Protection of Personal Data

ArtAscent takes all reasonable steps to protect information received from you from loss, misuse or unauthorized access, disclosure, alteration, and/or destruction. We maintain technical, physical, and administrative safeguards to secure your information, and we use industry standard Secure Socket Layer (SSL) encryption for your data that is transferred over the internet. A third-party security service monitors ArtAscent.com for malware to further help safeguard data. We do not process any credit card information. Despite its use of encryption, ArtAscent cannot guarantee any method of transmission of information over the internet is 100% secure. We are not responsible for protecting any Personal Data that we share with a third-party based on an account connection that you have authorized.

Children

The Services are not directed to children under the age of majority. Our Call Applications are for people 18+ years of age. We do not knowingly collect information, including Personal Data, from minors or other individuals who are not legally able to use our Services. If we obtain actual knowledge that we have collected Personal Data from a minor, we will promptly delete it, unless we are legally obligated to retain such data. Contact us if you believe that we have mistakenly or unintentionally collected information from a minor.

International data transfers

Our operations are supported by a network of computers, cloud-based servers, and other infrastructure and information technology, including, but not limited to, third-party service providers. We and our third-party service providers store and Process your Personal Data outside of Canada, in the United States of America and elsewhere in the world. By using our Services, you consent to your Personal Data being transferred to other countries, including countries that have different data protection rules than your country. We do not represent that our Services are appropriate or available in any particular jurisdiction.

Contact us

You may contact us at info@artascent.com if you have general questions about our Privacy Policy and practices or questions/requests about your Personal Data.

Definitions

Services

Services is the www.ArtAscent.com website.

Call Applications

Call Applications include ArtAscent calls for artists and calls for writers. Selected applicants are exhibited online, published and promoted.

Personal Data

Personal Data includes individual information by which you as a natural person are or can be identified.